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Provident Fund Registration

  • SureTax Fincare simplifies the process of Registration, Compliance & Management of your business, by making it more convenient than ever.
  • Completely online, Quick & Hassle free process – Our Services can be availed from any Location in India or Abroad.
  • Our team of CA-accredited professionals provide expert guidance throughout every stage of the process

Provident Fund Registration

  • SureTax Fincare simplifies the process of Registration, Compliance & Management of your business, by making it more convenient than ever.
  • Completely online, Quick & Hassle free process – Our Services can be availed from any Location in India or Abroad.
  • Our team of CA-accredited professionals provide expert guidance throughout every stage of the process

Overview

✔ The Provident Fund (PF) is a savings scheme for employees in India, aimed at providing financial security to employees during retirement, unemployment, or any other financial emergency.

✔ Provident Fund (PF) registration is a simple and mandatory process for companies, where both the employee and the employer contribute a portion of the employee's salary towards the fund.

✔ The employer is responsible for registering their company and employees for PF, and for making timely contributions to the fund on behalf of their employees.

✔ Employees can also choose to make voluntary contributions to their PF account, and can withdraw their PF balance after completing a minimum service period or in certain cases of financial hardship.

Features of Provident Fund

  • Compulsory for companies with more than 20 employees

    Entities, employing more than 20 employees are required to register for the Provident Fund scheme and make contributions to their employees' accounts.

  • Employee and employer contribution

    Both the employee and the employer contribute 12% of the employee's salary towards the Provident Fund.

  • Interest on contributions:

    The Provident Fund account earns interest on the contributions made by the employee and the employer.

  • Tax benefits:

    Contributions made to the Provident Fund are eligible for tax benefits under section 80C of the Income Tax Act.

  • Withdrawal rules:

    Employees can withdraw their Provident Fund balance after completing a minimum service period of 5 years, or in certain cases of financial hardship, such as medical emergencies, purchase of a house, etc.

  • Portable account:

    The Provident Fund , meaning that it can be transferred from one company to another, allowing employees to accumulate their savings over their working years.

Documents Requirements

Required in Soft Copy Only

Documents of Applicant

  • PAN Card of Business & Authorised Signatory
  • Certificate of Incorporation
  • Specimen Signature
  • Cancelled Cheque of Applicant
  • Address of All Directors/ Partners/Authorised Signatory
  • Digital Signature of Class-2 of Signing person
  • Employee Declaration
Required in Soft Copy Only

Business Address Proof

  • Address Proof (owned) Sale Deed ( Ownership Documents), Electricity Bill / Propert Tax
  • Address Proof (Rented) Rent Agreement , Electricity bill, NOC from Owner of the premises

Frequently Asked Question

1Employees drawing a salary of more than Rs. 15,000 per month: Employees earning a salary of more than Rs. 15,000 per month are not covered under the EPF scheme, but may opt for coverage under the EPS scheme.
2Casual workers or contractors: Casual workers or contractors who are not in regular employment with a company are not covered under the EPF and EPS schemes.
3Members of the armed forces: Members of the armed forces are not covered under the EPF and EPS schemes, as they have separate pension schemes
4Self-employed individuals: Self-employed individuals are not covered under the EPF and EPS scheme
UAN stands for Universal Account Number, which is a unique 12-digit number assigned to every member of the Employees' Provident Fund Organization (EPFO) in India. It helps to link multiple Provident Fund (PF) accounts of a member and provides a single-window access to all the information related to those accounts. The UAN number remains the same throughout an individual's employment period, making it easier to manage their PF account information.
For establishments with 20 or more employees, both the employee and the employer are required to contribute 12% of the employee's basic salary towards the EPF account, making a total contribution of 24%.
For establishments with less than 20 employees, the employee's contribution remains the same at 12% of their basic salary, but the employer's contribution is 10% of the employee's basic salary, making a total contribution of 22%.
Out of the employer's contribution, 3.67% is allocated towards the Employee Pension Scheme (EPS), and the remaining 8.33% goes into the EPF account.
Your employer must open an EPF account for you if your salary is less than or equal to 15,000 per month (including Basic and Dearness Allowance). Organizations with 20 or more employees are legally required to register for the EPF programme, but smaller organisations may choose not to do so. If your salary is higher than 15,000 per month, you are considered an ineligible employee and EP membership is not required.
The rate of interest on the balance standing in an Employee Provident Fund (EPF) account is determined annually by the Employees' Provident Fund Organization (EPFO) of India. The interest rate for the financial year 2022-2023 is 8.5%.
Yes, if an organization has registered with the Employees' Provident Fund (EPF) in India, they are required to comply with EPF provisions even if the strength of employees falls below 20. The EPF and Miscellaneous Provisions Act, 1952, mandates the coverage of employees who earn a basic wage of up to 15,000 INR per month.
To cancel the Employees' Provident Fund (EPF) registration in India, an employer must submit a written request to the regional EPF office, close all EPF accounts of employees and settle their provident fund, surrender the EPF code, and submit required documents such as a copy of the establishment's PAN and bank details.
An employee declaration for Provident Fund (PF) is a written statement by an employee confirming their personal details and employment information for the purpose of enrolling in the PF scheme.
Mandatory PF Registration: The EPF and Miscellaneous Provisions Act, 1952, mandates that all establishments employing 20 or more employees must register with the EPF. This type of registration is known as Mandatory PF Registration.
Voluntary PF Registration: Establishments employing less than 20 employees can voluntarily choose to register with the EPF. In this case, both the employer and the employees can contribute to the provident fund. This type of registration is known as Voluntary PF Registration.

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